Online Form I-9 Processing for Remotely Hired Workers

Employer Registration Form
Greetings and welcome to You Are My Witness. Upon receipt of your registration we will issue you a unique payer access code. At that time appointments may be booked for your employees. All employees are required to have video-conferencing capabilities and identification documents available for display during their meeting with our Notary Public or Authorized Agent. All transactions scheduled are Pacific Standard Time (PST).

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Discover the Difference!


With the increase in remote work, telecommuting and work-at-home jobs, Employment Eligibility Verification can be complex and challenging.

As an employer who hires remote employees, or functions as an Employer of Record you understand the importance of timely, accurate and compliant Form I-9 processing. More importantly, 
reliance on “someone” to function as your “Authorized Agent” present an even larger challenge.

You Are My Witness™ eases the burden of this challenge by providing employers a trusted resource that acts on your behalf as your dedicated Authorized Agent.

Discover how easy it is for your newly hired remote employees to complete the Form I-9. You Are My Witness™ has a unique patented Electronic Form I-9 processing solution that is tailored to allow your employee to conveniently connect online to one of our live Notary or Authorized Agents for interactive real-time employee certification and verification.

Federal compliance begins with getting a completed, accurate, and error free Form I-9 from your employees in a timely manner.


Compliant
You Are My Witness™ provides employers an electronic Form I-9 processing solution compliant with M-274 rules for electronic signatures. Along with each accurately completed Form I-9, you also receive a legally binding E-Signature Certificate specific to the transaction. Even our electronic audit trail technology exceeds USCIS compliance standards. In the event of an audit, we believe the best defense is being proactive. We’re committed to doing it right the first time! However, each transaction is recorded and available to support a good faith defense in the event of an ICE audit.



Time Challenge – 3 Day Compliance Rule
USCIS regulations requires employers or referrers for a fee (recruiting and staffing agencies) must ensure that the newly employee completes Section 1 of Form I-9 and present original acceptable identification documents

Employers, referrers for a fee or their Authorized Agent must examination of the employee’s acceptable document(s) and the fully complete Section 2 of Form I-9 within three business days of the first day of work for pay.

For employers who hire remote workers, Form I-9 completion within three days is a challenge. If the employer fails to meet the deadline, it could result in hefty fines.

You Are My Witness™ will process your Form I-9 in just minutes. We immediately e-mail delivery of completed Form I-9 to employer and employee. There is nothing to fax, scan, snail mail, or ship over-night.


Location & Travel Challenge
Skip the trip, save and be green. You Are My Witness™ accommodates your HR department being in one location and your newly hired employee in another. Of course, it’s not financially feasible for an employer or employee to travel to complete one document. We eliminate the time consuming and costly need to travel anywhere by providing easy and convenient online remote access to our Authorized Agents.

Trusted Resource - Dedicated Authorized Agents
Can you afford to provide your new remote worker a blank copy of the Form I-9, and tell them to “get it done”? Do you really feel confident that your newly hired employee will take care of this seemingly small detail? Why not? The answers are that it is difficult for your employee to locate a knowledgeable and willing Notary Public to process the Form I-9 correctly, and the Form I-9 is usually returned non-compliant.


Notaries Public are duly sworn commissioned officers of the State and have completed our certification and training program for electronic Form I-9 processing. In addition Therefore they are held to the highest standards of integrity, honesty and trust even though they are not officially notarizing the Form I-9 because it is not required. To augment our team of Notaries, we have “Authorized Agents” who are also specially trained and certified in electronic Form I-9 processing, CFR Title 8 274a.2 for employment verification, and USCIS M-274 Handbook for Employers.

We’re a trusted resource with expertise in Electronic Form I-9 Processing, Accepted Documents, Non-Discrimination practices and Over Documentation. We guide your newly hired employee through the process to ensure all information sections are complete and accurate, which eliminated the risk of technical violations associated with the initial completion of the Form I-9.

Technology

No hardware or software to buy, install, maintain or training needed

SSL Encryption to keep data safe and secure. Quick implementation and deployment across all hiring locations


Flexible
We have flexible rate plans to meet your budget. We can also set-up employee direct pay option which eliminates Employer cost. Choose the option that fits your hiring frequency, timing, volume and/or project needs.

Schedule a Free Demo or contact us at (855) 438-2969 for more info.